Job Description
Executive Assistant
Location: Sydney, Australia
Employment type: Full-time
Who We Are
OnePath Network (OPN Media Ltd) is a globally recognised media organisation producing inspiring, high-quality Islamic content that educates, uplifts, and challenges stereotypes. We reach millions of viewers around the world and are driven by a mission to share stories that matter.
As part of our leadership team, the Executive Assistant will help ensure our operations, events, and projects run seamlessly in Australia and across global markets.
The Role: What You’ll Do
You’ll be the backbone of our operations — supporting senior leadership, coordinating high-stakes projects, and acting as a trusted point person across teams. No two days will be the same. Your work will directly contribute to our organisation’s impact.
Key responsibilities include:
Manage complex calendars, meetings, and travel logistics (domestic & international)
Act as gatekeeper and filter for communications — emails, calls, correspondence
Support event planning, productions, and special projects from concept through delivery
Oversee budget tracking, invoice processing, and expense reporting
Maintain and update internal systems: CRM, report dashboards, task management tools
Liaise with external partners, suppliers, collaborators, and talent
Monitor deadlines, follow up on tasks, and ensure nothing slips through the cracks
Occasionally assist with high-level administrative or strategic tasks as required
Who You Are: What We’re Looking For
You are proactive, resourceful, polished in communication, and thrive in fast-paced environments. You take ownership, anticipate needs, and bring order to chaos.
Essential experience & skills:
5+ years’ experience as an EA, operations manager, or senior administrative role
Demonstrated excellence in organisation, time management, and prioritisation
Experience in events or project management
Outstanding written and verbal communication skills
Comfortable with technology — CRM systems, project management software, cloud tools
Ability to maintain discretion, exercise judgement, and handle confidential matters
Calm under pressure, adaptable to shifting priorities, and committed to follow-through
Why Join Us
Be part of a mission-driven media organisation that makes an impact globally
Work in a creative, dynamic environment with opportunities to grow
Contribute directly to content and projects that matter to communities