Administrative Coordinator (Outsource)

Abu Dhabi Islamic Bank is recruiting an Administrative Coordinator (outsourced position) to support its project management consultancy (PMC) function based in Abu Dhabi.

Role Overview

You will provide administrative and operational support to the development advisory operations, focusing on reconciliation, documentation, and reporting for three business lines: SZHP, DOF, and FTA.

Key Responsibilities

• Register cases and upload documents for SZHP, DOF, and FTA business activities
• Maintain and update the PMC master sheet and project databases
• Handle payment registration, invoicing, and follow-up processes
• Perform Oracle ERP registration and data entry
• Process progress payments, valuations, invoices, and FTA cases across shareholder, Excel, and Oracle systems
• Organize and file project documentation in multiple systems
• Conduct weekly and monthly account and project reconciliation
• Prepare monthly business reports covering KPI performance, pending cases, and cases in progress
• Generate monthly Management Information System (MIS) reports
• Ensure high quality and accuracy standards for all reporting outputs
• Monitor risk and compliance metrics for the development advisory department
• Provide professional customer service and identify process improvements
• Support continuous personal and professional development initiatives

Requirements

• Bachelor's degree
• Minimum 2 years of professional experience in administrative or finance operations
• Strong accounting and bank/account reconciliation knowledge
• Advanced proficiency in Microsoft Office applications
• Oracle ERP system experience
• Excellent written and verbal communication skills
• Business analysis and problem-solving capabilities

What ADIB Offers

• Full-time outsourced position with in-house training
• Opportunity to work with a leading Islamic financial institution
• Professional development in financial operations and advisory services